How to Onboard New Employees Remotely After Hiring? 5 Useful Tips

We all are aware the entire world was in the grip of covid -19 and which continues till today…It has hit a human’s life and businesses harder. So, the companies are adopting remote work culture to overcome various challenges.

What is onboarding?

It is a human resources industry term attributing to the process of introducing a newly enlisted employee into an organization. Also known as organizational socialization. It is an important part of helping employees understand their new position and job prerequisites.

Few activities of onboarding employees :

  • Job offers
  • Salary negotiation
  • New hire paperwork
  • Policy and culture training
  • Job training
  • Employee handbook training
  • Benefits paperwork
  • Benefits education
  • Facility tours
  • Executive introductions
  • Team introductions

How to Onboard Remote Employees

It plays a critical role in a new hire’s success and happiness. And good onboarding is notably important for remote employees, since they don’t have as many fortunes to organically integrate into the company processes and art. In this article, we lay out the best habits for getting your remote employees up to speed and finding employees that fit in your company art.

What is remote employee onboarding?

Employee onboarding is an array of exercises that allow new hires to get to know their team and learn about the company’s attitudes, methods, stereotypes ,and tools. From an employee’s angle , an onboarding program is a freedom to get used to a new environment. For an employer, it’s a beneficial time to share all of the elements that will help new team members be successful as they learn more about their role in the company.

It can be formal and informal {and usually, companies use both accesses} Formal onboarding usually includes a series of mils, training sessions, video calls and workout.

Informal onboarding includes shadowing other people on the team, getting to know different stakeholders, understanding the company’s confabs and approach to problem-solving through observation and impromptu coaching with the new hire’s manager.

How is remote onboarding different from orientation?

Before knowing about the differences we should know the meaning of orientation and onboarding. Orientation is a one-time event. Its goal is to welcome a faction of new employees to an organization and, often, create a space for them to learn about the company vision, mission, stereotypes and history. It also includes a section where new hires fill in mandatory new

Onboarding is a series of events happening over an extended period of time and is usually adapted for a distinct role. It can include orientation.’

The only difference between orientation and onboarding is that in remote areas it connects with its new employees virtually. They use various technology and tools to meet the all the conditions of onboarding processes.

How long should remote onboarding take?

This period can last from a duo of weeks to 4+ months, depending on the entanglement of the new hire’s role, the company’s sophistication ,and many other factors. Some remote organizations adopt to use a framework that helps a new hire to get fully trained in two weeks. As this process is an ongoing process. Therefore it is depended upon 4 phases which are described below

4 Phases of on-boarding

5 tips for onboarding a remote employee

  • Pre-start communication: It should start as soon as the new hire has accepted the job offer. Communicate regularly with your new hire. You should have a pre-sample onboarding strategy for new employees. Develop a new employees checklist before you are willing to go. Some few onboarding process you should be ready with are:

    • Relationship-hut and companion associate are compelling to each of us, so connect efficiently using phone call, video call right away.
    • Relate all the legal factors such as bids and contracts before your new remote employee is convenient to start.
    • Allow them to learn the fundamental skills and tasks connected to their jobs.
    • Send them a welcome email.
  • Endow new hires with technology as soon as possible: Make digital variation of the primitive employees’ records. You may also share with new recruits on their first day, including worker manual , arrangements, reports with frameworks that your organization serves .

    Having these equity can enable your new trainee to be all the more likely to understand the organization and what is expected from them as employees.

    You can make onboarding videos, PPT of each document that describe the clear picture of pledge .

  • Set a virtual meeting with head officers and allies: Inviting a new person to the group is a major moment of joy for the entire organization. While working remotely, you have an option to use online tools to make the course more impressive. These tools include meeting set up applications, video conferencing tools. Maintain your first impression as a long term impression of your organization. So, ask your office allies to introduce themselves so that new individuals get to learn the names and faces of who all others are working with them.

    • Convey complete information about the organization: convey them as a story, strategic objectives, what are their aims ? Where do they stand? What are their future aims ?
    • How all office movement actually functions: the agenda , work processes, individuals, and cycles; how the task is assigned , how they execute where they fit in.
    • The group meetings help the new workers to know whom they can contact with questions and matters .
  • Assign a counsel : Orientation and laptops are only part of onboarding training – engaging managers are central to successfully unifying a new employee. Executives should remain processive in the onboarding process, but it’s helpful to also assign a mentor to help new hires get adapted in their new role. A counsel can provide guidance and tip in situations such as completing the distinct communication approach of the people they will work with day-to-day.

  • Administer all necessary apparatus :Your new hire needs to have the appropriate apparatus to begin their job. So ask your new hires whether they have a system or not. If not, make sure to give them a laptop, desktop, keyboard, mouse, cables, and other apparatus . Keep a checklist available with you, so that you don’t skip anything. Additionally, give them in-depth protocols about what applications they should download, what devices they should utilize, and how they can gain dexterity with everyone. Make their email or other symbolic business accounts and ensure they’re running judiciously before the recently recruited employee needs them.